Privacy notice

Vega Investment Technologies Limited (“Vega”) is the controller of the personal data described in this notice.

This notice covers contacts at our clients, prospects and suppliers, visitors to our website and anyone who gets in touch with us. It does not cover Vega staff or job candidates.

Where we hold personal data on our platforms for a client, we do so on the client’s behalf and the client’s privacy notice applies.

1. 1.

   Managing relationships with clients and prospects

   Personal data: names, job titles, business contact details, correspondence and meeting notes.

   Lawful basis for processing: our legitimate interest in working with you.

2. 2.

   Sending marketing emails

   Personal data: name, email address and marketing preferences.

   Lawful basis for processing: our legitimate interest in telling business contacts about our services.

3. 3.

   Running our website, answering enquiries and holding events

   Personal data: contact details, enquiry details, your IP address and details of your device.

   Lawful basis for processing: our legitimate interest in running and securing our website and meeting enquirers.

4. 4.

   Website analytics, if you accept analytics cookies

   Personal data: usage data, such as pages viewed.

   Lawful basis for processing: consent.

5. 5.

   Managing suppliers

   Personal data: names, business contact details, contract details and bank details for sole traders.

   Lawful basis for processing: our legitimate interest in managing our suppliers; contract, for sole traders; legal obligation, for our financial records.

We collect this data from you, or from your employer when it works with us. We may also use public business sources, such as company websites and LinkedIn. If you do not give us details we need to agree or carry out a contract, we may not be able to do so.

We share personal data with:

• Service providers: our IT, hosting, analytics and email service providers.
• Our bank: to pay suppliers.
• Professional advisers: our accountants and other professional advisers.
• Public authorities: where the law requires.

Some of our service providers are in the United States. Where data leaves the UK, we rely on UK adequacy regulations or the UK International Data Transfer Agreement or Addendum. You can ask us for a copy of these safeguards.

• Contracts and finance records: 6 years after the contract or financial year ends.
• Marketing contacts: until you unsubscribe or object, after which we keep only your email address so we do not contact you again.
• Correspondence and enquiries: up to 6 years after our last contact with you.

Where the law allows, you can ask us to:

1. Give you access to your personal data.
2. Correct it.
3. Delete it.
4. Restrict its use.
5. Transfer it to another organisation.

Where we rely on your consent, you can withdraw it at any time.

You can object at any time to our use of your personal data for direct marketing. You can also object to any use that relies on our legitimate interests.

If you are unhappy with how we handle your data, you can complain to the Information Commissioner’s Office at ico.org.uk.

To make a request or ask a question, email privacy@vega.investments or write to us at 2 Eastbourne Terrace, London W2 6LG.